01
Orders by size and color
Add the styles and the quantity of each variation you are ordering, so the order mirrors your size curve.
Feature 08 · Buying for the season
Order the sizes you actually sell
Buying is where boutique margins are made or lost. BoutiquePOS records what you ordered, what arrived and what you owe, size by size.
What is apparel purchase orders in a boutique POS?
Purchase orders in BoutiquePOS record what you have ordered from each supplier, down to size and color, before it arrives. When the delivery comes you receive it against the order, stock goes up on each variation, and the supplier's ledger shows what you owe and what you have paid. Faulty stock goes back as a purchase return.
Who needs it
- Boutiques buying from several makers and wholesalers
- Shops placing pre-season orders by size
- Owners who pay suppliers in installments
- Anyone who wants to stop tracking supplier balances in a notebook
On the shop floor
How it works, piece by piece.
A purchase order, by size
| Style | XS | S | M | L | XL | Status |
|---|---|---|---|---|---|---|
| Knit cardigan | 2 | 4 | 6 | 4 | 2 | Ordered |
| Wide-leg trouser | 1 | 3 | 5 | 3 | 1 | Partly received |
Receive what arrived, keep the rest open, and the supplier ledger shows what you owe.
02
Receive against the order
When the delivery arrives, turn the order into a purchase and adjust any quantities that came up short.
03
Supplier records
Keep each supplier's contact details, terms and full history of orders and payments in one place.
04
Supplier ledger
See what you owe each supplier, record part payments and keep a running balance.
05
Purchase returns
Send back faulty or wrong pieces. Stock and the supplier balance both adjust.
06
Cost price per piece
Recording the purchase price on each delivery means profit reports use what you actually paid.
“Buy the size curve you sell, not the one the supplier sends.”
The workflow
Step by step, at the till.
Need the screens? The help center walks through each one, and the setup guide covers your first day.
Add your suppliers
Create a record for each maker, wholesaler or brand you buy from.
Raise the order
List styles and quantities per size and color.
Receive the delivery
Convert the order into a purchase and adjust for short or extra pieces.
Tag and shelve
Print barcode labels for the received quantities.
Pay and reconcile
Record payments against the supplier and check the balance.
Care instructions
What could go wrong, and how it's handled.
CARE 1
Short deliveries
Makers often send fewer pieces than ordered. Adjust quantities when you receive so stock matches what is in the box.
CARE 2
Cost prices changing between orders
If a supplier raises prices, update the purchase price on that delivery so margin reports stay accurate.
CARE 3
Automatic reordering
BoutiquePOS shows low-stock alerts and sales history, but you decide what to reorder. That suits fashion, where last season's bestseller may not come back.
In your market.
USA
US boutiques placing pre-season orders with wholesalers can track each order through to delivery and payment.
UAE
UAE shops importing stock can record the cost per piece and keep supplier balances in one place.
Pakistan
Pakistani boutiques buying from local makers on credit can track part payments and balances per supplier through the season.
Pairs well with
Barcode labels
A clear tag with the size, color, price and a barcode that scans keeps the queue moving. BoutiquePOS prints them from your catalog on the printer you already have or a cheap thermal one.
Multi-location stock
When a customer wants a size you have at the other branch, you should know in seconds. BoutiquePOS tracks stock by location and moves it between them with a transfer.
Reports
Buying decisions are better with numbers than with memory. BoutiquePOS reports show what sold, what is left and what you made, by store, category and size.
FAQ
Purchase orders: questions
Still unsure? Ask us on WhatsApp or the form, or search the help center.
Can I order by size and color?
Yes. Purchase orders list quantities for each variation.
What happens when a delivery is short?
Adjust the received quantities when you convert the order into a purchase.
Can I track what I owe suppliers?
Yes. Each supplier has a ledger with purchases, payments and the balance due.
Can I pay a supplier in installments?
Yes. Record part payments against purchases and the balance updates.
Can I send stock back to a supplier?
Yes. A purchase return removes the stock and adjusts the supplier balance.
Does it reorder automatically?
No. It shows low stock and sales history so you can decide what to reorder.
Can I receive stock into a specific store?
Yes. Purchases are received into the location you choose.
Can I print labels from a delivery?
Yes. Print barcode labels for the products and quantities received.
14-day free trial
Put purchase orders to work in your boutique.
Start free today, or book a demo and we set it up on your own products.
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